Job DescriptionBusiness Administrator
We are currently looking for a Business Administrator to join our team, based in Attleborough.
8-Acres is a amazing residential service providing accommodation and support for individuals with moderate and severe learning disabilities, autism and complex needs.
We know the amazing and life changing work our teams do every day for the people we support, which is why we offer:
A Competitive rate
Specialist and Blended Training and Development – we believe in promoting from within
Access to Digital Perks where you can gain discounts on gym memberships, shopping, theme parks, travel and more
Unlimited Refer a Friend Scheme to earn £300 per successful referral
Onsite free office parking.
Role and Responsibilities:
This role is to support the wider business, working within a fast-paced environment. You will ensure that the back-office duties and processes carry on with efficiency and accuracy, to enable the smooth running of the business. Key tasks include but are not limited to:
Be able to develop support plans for the Service Manager to complete, Update support files for service users and staff, ensure all files are accurately maintained
Manage the sending and then checking payments of invoices for service users, Customer billing and credit control
Respond to telephone enquiries and signposting to the appropriate person e.g. staff queries relating to pay, referral enquiries, job vacancy enquiries etc.
Take notes for managers as required e.g. absence review meetings, investigation meetings, disciplinary hearings
Raising purchase orders and sales invoices
Processing of payroll hours into internal database
Ordering supplies
Typing up documents
Archiving, taking minutes in meetings, hearings and appeals.
Liaising with IT, Faxing Scanning/Printing Data inputting, copier maintenance
Incoming and outgoing Post
Audits on personnel files
Prepare for CQC inspections and for LA compliance audits
Ensure Care Free is being used effectively and an audit trail is visible for the RM and AOM
HR Admin where necessary – eg: Inductions
Liaise with finance with any changes of care packages.
Our Ideal Candidate
You should be commercially aware and ideally, will have some experience within a finance / accounts / payroll function. You will also have strong communication and team work skills. Key skills include:
Good level of I.T literacy including Microsoft packages including Word, Excel and PowerPoint
Able to understand and follow instructions & policies
Able to use initiative and have the ability to work to process and meet deadlines.
Strong organisational skills and the ability to multi-task
Self-Motivated
Good written/verbal communication skills to all business levels
Able to work as part of a team
